Human resources and payroll management involves keeping track of legal and insurance changes. In order to manage this area efficiently, the access to the most up-to-date knowledge is required. The Payroll solution ensures constant insight into ongoing changes and automates various processes.
The module is an extension of Microsoft Dynamics NAV functionality for human resources management and payroll calculation. It enables the user to create a human resources and payroll database and generate various types of documents, maintain work time and absence sheets, calculate employee remuneration and benefits as well as post payrolls based on defined criteria.
An employee card is created for each employee and displays employment details. Employ card data is organised by an employee data type on FastTabs, which ensures easy and fast access.
The card stores information such as personal data, address data, leave limits, company loans, employee bank accounts, picture, time and absence sheets, employment history (including his/her previous employment), training courses, awards and disciplinary actions obtained and periodic medical examination. The employee card can be used to validate PESEL and NIP numbers, calculate the vacation limit, print specific documents and reports and view payrolls.
Work time calendars (Schedules)
Calendars can be custom-defined for all employees, employee groups or individual employees. Changes can be entered at any time, including the calculation period.
Current leave entitlement calculated automatically. Registration of vacation and sick leaves and other absences. Data transfer for the Płatnik software..
This function enables data upload from work time readers. Data uploaded from the reader is processed within the module. The process can be modified at the customer’s request. Work time data can be accessed both at the initial and final processing stages. The data output includes calculated amounts for all payroll components e.g. overtime and night shift premiums.
This functionality can be used to calculate remuneration for various legal forms of employment such as employment contracts and civil law contracts (mandate contacts and specific work contacts). It includes custom-defined remuneration components, which can be calculated automatically or edited manually (for single or multiple use). With this functionality, you can also create multiple payroll templates for specific employee groups (e.g. remuneration based on monthly, hourly, piecework rates and commission-based remuneration, etc.). Additionally, it can also be used to calculate the remuneration for vacation leave, sick leave and the basis of sick and family care leaves. Controlling tax thresholds and calculating tax deductible and tax-free (tax relief) amounts is also supported. Besides, it provides tools for managing the limit for benefits paid under the Company Social Benefit Fund (ZFŚS).
Posting payrolls involves setting up a link between the components of the payroll layout and general ledger accounts or vendor/customer accounts. Payrolls can be posted to respective general ledger accounts – directly or from the general journal used in the ERP system. The user can define the posting setup including cost allocation based on posting dimensions, schedules and time sheets. With this functionality, it is also possible to repost the payroll (including missing entries for the same document number) and create a trial posting with an audit report.
The payroll can be adjusted as a whole or only for the remuneration of selected employees.
This functionality enables you to create electronic transfers directly or using the Electronic Banking module. You can also block transfers for resending or printing.
The user-friendly and personalised interface facilitates payroll data entry. Journals can be accessed by Microsoft Dynamics NAV users who are not authorised to retrieve human resources and payroll data. Recurring journals enable easier entry of periodic data sets.
Document management for PIT 4, PIT 11, PIT 40, PIT 4R, PIT 8AR, PIT 8C statements. With this functionality, you can create analogical forms for retrieving human resources and payroll data by using an embedded wizard (Special Reports). It also enables you to store an unlimited number of historical PIT statement versions.
Exporting application forms and payment statements for the Płatnik software.
It contains the history of data entry and modifications that is stored to reproduce information in case it is changed or deleted by mistake. The change log can be viewed on the screen or in reports.
Comprehensive process management for the calculation and control of various employee remuneration types based on current legal regulations including social security, tax and National Health Fund requirements.
The possibility to define non-standard remuneration components and calculation algorithms for specific employee groups and individuals.
The possibility to maintain detailed work time registers and calculate remuneration based on time sheets
Complete General Ledger integration, including the specific Microsoft Dynamics NAV positing process based on dimensions; customisable posting process flows
Fully-automated data transfer including application forms and payment statements into the Płatnik application for the Polish Social Insurance Institution (ZUS); printing PIT4, PIT11, PIT40, PIT4R, PIT8AR and PIT8C statements; the possibility to create custom forms including other PIT types, IFT and RP 7 documents
The possibility to create electronic transfers.
User-defined access control, e.g. for access to payroll information.
User-activity tracking (change log)
All employee data is stored in one location –– in a database, which eliminates searching for source documents
Automated calculation of remuneration components and benefits
Data entered using journals. Journal accessed by Microsoft Dynamics NAV users who are not authorised to retrieve human resources and payroll data. Easier periodic data update using recurring journals
Structured and standardised reports
Searching and filtering data based on custom criteria, both in screen views and in reports
The possibility to transfer data to Microsoft Excel worksheets
The solution is fully integrated with Microsoft Dynamics NAV. The solution is fully integrated with Microsoft Dynamics NAV