Let me introduce you to Continia Expense Management – a revolutionary new way to effectively manage expenses putting you back in control. Using Microsoft Dynamics NAV you get complete control of all the documentation for the expense purchases, mileage and credit cards statements and you make sure everything is approved. Let me show you how.
To keep track of all the expenses is easy. If you have made a purchase, just pick up your smartphone and use your unique expense app available for iPhone, Windows and Android phones. Simply fill in a quick formulary including your own configured fields managed directly from Dynamics NAV. Take one or more pictures of the receipt and you are done. All the registrations will be collected directly into Microsoft Dynamics NAV in the same overview via our unique expense control center. You get a complete overview of the exact status of each expense and current approval status. It’s easy to filter and organize the information based on approval status, employee, GL account, job numbers and you can add your own fields so you get the overview you want.
This way, you can easily make sure that all correct data are added to each expense.
Reporting mileage is easy. Continia Expense Management is integrated with Google Maps so with a little typing you have entered the addresses you need and the distance is automatically calculated. You get a global address book, auto completion of addresses based on suggested addresses and precisely calculated number of miles or kilometers.
Now expenses paid by cash and mileages registrations are ready for approval. For credit card purchases, you can import the bank account statements of all credit cards which will automatically be assigned the registered receipts from all the expense users
Transactions without any received expenses can be highlighted. Notifications will automatically be sent to the expense users to add the necessary attachments. The formulary for the reminders are already filled in by the information from the credit card transaction so basically the expense user only needs to attach the receipts and they are done. Now all expenses are ready for approval.
With Continia Expense Management, you get an end-to-end workflow solution that gives you faster approval time with you back in total control. From the expense control center and Dynamics NAV, you can easily get a complete overview of all approvals, their status and the current approver. You can see the approval comments, attached files, as well as the complete approval log from here.
When expenses require attention of an approver, the user will receive an e-mail containing a link to the expenses up for approval.
Using the Continia Web Portal, employees with no access to Microsoft Dynamics NAV can approve expenses directly from their web browser on computers or mobile devices.
As the approver, you can see an image of the physical receipt or the mileage route along with a data from NAV. We provide you with an overview giving you a perfect platform to manage and approve a collection of expenses based on name, date range, travel name and much more.
Approving expenses can also be done directly from within the Dynamics NAV client. After the expenses are approved, you are able to go through all released expenses before final posting. Our unique digital archive offers you direct access to all expenses from Microsoft Dynamics NAV. Posted documents can be accessed using the navigate screen which can be found from the posted expense document, a department code, a GL entry or many other places in the system. In this way, it is easy for a controller, accountant or other relevant persons to get access to needed documentation. With Continia Expense Management, you control everything directly from your NAV.
Besides what I already showed you, you can for example also set up new fields to the smartphone app without any need for assistance at all. Best of all, you don’t have to invite new suppliers into your business. Our solution can be delivered by IT.integro.
Continia Expense Management comes with attractive license fees and with record startup time so get started now and contact IT.integro today for a quote.